Workshop invoices, from the job card to the payment.
A short guide for car workshop owners who bill from a notebook, a spreadsheet or a separate app. What a workshop invoice should carry, how to keep track of what is unpaid, and how Workshop Hub does it.
Why workshop invoices go missing.
In many workshops the job is written in one place and the invoice is made somewhere else, later. Parts get left off, labour is guessed, and part payments are remembered rather than recorded.
When the invoice comes straight from the job card, the parts and labour on it are the ones recorded on the job, and the payment is recorded against the same invoice.
What a workshop invoice should carry.
Your details
Workshop name, logo, address and contact, and the customer's name.
The vehicle
Registration number and the mileage at check-in, so the invoice matches the car.
Labour and parts
Each line of work and each part used, with its price.
SST
Tax at the rate you charge, shown separately from the total.
Payments
What has been paid, how, and the balance still due.
A record
A copy kept against the vehicle for the next visit.
Billing a job in Workshop Hub.
Finish the job card
Labour and parts are already on the job, recorded as the work was done.
Create the invoice
Straight from the job card or a quotation, with SST at the rate you set.
Send or print it
Download a PDF with your logo and details, print it, or message the customer on WhatsApp from the invoice.
Record the payment
Cash, bank transfer, DuitNow, card or cheque, in full or in part. The balance updates.
Knowing what is still unpaid.
Questions about workshop invoices.
Can I add SST to a workshop invoice?
Yes. Workshop Hub adds SST at the rate you set. Check which rate applies to your workshop with your accountant or tax adviser.
Can a customer pay in parts?
Yes. Record each payment against the invoice. Workshop Hub shows the amount paid and the balance.
Can I send the invoice on WhatsApp?
Yes. From the invoice you can open a WhatsApp message to the customer, or download the PDF and send it yourself.
Will the invoice show my logo?
Yes. Invoices carry your workshop's logo and details.
What does it cost?
RM 49 a month on the Founders Plan, with a 30-day free trial and no setup fee.
Bill every job from its job card.
Try Workshop Hub free for 30 days. No setup fee, and no card needed to start. RM 49 a month after that on the Founders Plan.